Board Meeting - 9th May 2023

The Healthy Minds Board of trustees met on Tuesday morning, 9th May 2023, with four trustees present, and Chief Officer, one Operations Manager, Business Sustainability Manager, Membership and Engagement Coordinator (presentation on the Forum and Membership options) and Admin Support (notes), also in attendance. 
The Membership and Engagement Coordinator, provided an excellent presentation on the relaunch of the Forum, and on the development of Membership options. The work aligns with HM’s Business Plan for 2023/24. 65 people have been involved so far, with five volunteers helping in the leading of Forum events. The main themes that have come out of workshops so far are: members having a say and being heard, involvement to generate support, material benefits and brand awareness and sustainability. The board welcomed the work and discussed: implications for HM constitution; membership and democratic models; development of a membership offer; whether there should be a membership fee; timescales for developing, agreeing and implementing the model. The Board Chair and the Membership and Engagement Coordinator will meet in June to formulate proposals for the July or September board.    
The Board welcomed the undertaking of a staff wellbeing survey, recognising that this allowed for difficult comments to be made and heard. The Board looks forward to receiving an action plan following the survey, which it understands should be completed in time for the July Board meeting. 
The Board has Safeguarding as a standing item on each of its meetings. This provides an opportunity for senior management to bring to the Board’s attention any cases requiring particular comment or guidance from the Board. The Board received an outline, respecting confidence, of a particularly challenging case, which has led to the re-engagement of statutory authorities and improvements in safeguarding for care. The Chair has written to relevant staff to thank them for their work, and to commend their best practice and achievements.   
The Board also received and discussed the Chief Officer’s operational report, the output of the recent survey, agreed the final Budget for 2023/24, made recommendation for the Board’s Safeguarding lead, confirmed arrangements for review of processes and policies against the Charity Governance Code. 
Paul Hunt 
Chair of Trustees, 19th July 2023